July 2, 2018 Organizational Meeting Minutes

July 2, 2018 | Amsterdam High School Media Center | Organizational Meeting

Attendance

Board members

  • Mr. Bottisti
  • Dr. Bush
  • Ms. Marciniak
  • Rev. McHeard
  • Mr. Murdoch
  • Mr. Peninger
  • Ms. Schuttig (Absent)
  • Student Rep. (Absent)

Administrators/Officials

  • Dr. Ramos, Superintendent (Absent)
  • Mrs. Downing (Absent)
  • Mrs. Brumley
  • Mr. Mycek

Public- 0

Other- Recorder

Organizational Meeting

  • Board Clerk, Lorraine Schell opened the meeting at 6:00 PM.
  • Public Comment : None
  • On the motion of Jackie Marciniak, the meeting adjourned at 6:38 pm.
  • ROLL CALL: 6-0-0 (Mrs. Schuttig – absent)

Resolution Memo

1.a./2018-19

  • Motion by: Gavin Murdoch,
  • RESOLVED: that Nellie Bush be nominated as President of the Board of Education for the 2018-2019 school year.

1.a.1/2018-19

  • Motion by: Curtis Peninger,
  • RESOLVED: that Kent McHeard be nominated as President of the Board of Education for the 2018-2019 school year.

1.b./2018-19

  • Motion by Nellie Bush
  • RESOLVED: that nominations for President be closed.

1.c./2018-19

  • Motion by Gavin Murdoch
  • RESOLVED: that Nellie Bush be elected President of the Board of Education for the 2018-19 school year.
  • Roll Call: 4-2-0 (K. McHeard, C. Peninger – No; D. Schuttig absent)
  • Motion passed.

2.a./ 2018-19

  • Motion by Curtis Peninger
  • RESOLVED: that Gavin Murdoch be nominated as Vice-President of the Board of Education for the 2018-2019 school year.

2.a.1/ 2018-19

  • Motion by John Bottisti
  • RESOLVED: that Kent McHeard be nominated as Vice-President of the Board of Education for the 2018-2019 school year.

2.b./ 2018-19

  • Motion by Gavin Murdoch
  • RESOLVED: that nominations for Vice-President be closed.

2.c./ 2018-19

  • Motion by Curtis Peninger
  • RESOLVED: that Gavin Murdoch be elected Vice-President of the Board of Education for the 2018-2019 school year.
  • Roll Call: 2-4-0 (J. Bottisti, J. Marciniak, K. McHeard, G. Murdoch – No; D. Schuttig – absent)
  • Motion defeated.

2.c.1/ 2018-19

  • Motion by Gavin Murdoch
  • RESOLVED: that Kent McHeard be elected Vice-President of the Board of Education for the 2018-2019 school year.
  • Roll Call: 5-1-0 (C. Peninger – No; D. Schuttig – absent)
  • Motion passed.

3.a./ 2018-19

  • Motion by Jackie Marciniak
  • RESOLVED: that for voting purposes Resolutions 3.a through 6 and 9 through 36 be combined for one vote and that all be approved by this resolution.
  • Roll Call: 6-0-0 (D. Schuttig – absent)
  • Motion passed.

3. b./2018-19

  • RESOLVED: that Lorraine Schell be appointed Clerk of the Board of Education for the 2018-2019 school year at an annual salary of $3,461.00.
  • Motion passed.

4/2018-19

  • RESOLVED: that William Mycek be appointed Attorney, part-time for the Board of Education of the Enlarged City School District of the City of Amsterdam, New York, for one year, his annual salary starting July 1, 2018 to be $30,951.00 plus $500 stipend.
  • Motion passed.

5/2018-19

  • RESOLVED: that Ann Phelps be appointed Treasurer for the Board of Education of the Enlarged City School District of the City of Amsterdam, NY, from July 1, 2018 – June 30, 2019.
  • Motion passed.

6/2-18-19

  • RESOLVED: that Kim Brumley be appointed Deputy Treasurer for the Board of Education of the Enlarged City School District of the City of Amsterdam, New York, for the fiscal year July 1, 2018 – June 30, 2019.
  • Motion passed.

7/2018-19

  • Motion by: Curtis Peninger
  • RESOLVED: that Michael Mancini be appointed the part-time District Internal Claims Auditor for the fiscal year July 1, 2018 – June 30, 2019, at a stipend of $3,404.25, pending attorney approval.
  • And, be it further RESOLVED: that the contractor be exempt from the normal contractor insurance requirements.
  • Roll Call: 6-0-0 (D. Schuttig – absent)
  • Motion passed.

8/2018-19

  • Motion by: Curtis Peninger
  • RESOLVED: that Marco Zumbolo be appointed the part-time Purchasing Agent for the fiscal year July 1, 2018 – June 30, 2019 at a contract rate of $33,529.32, pending attorney approval.
  • And, be it further RESOLVED: that the contractor be exempt from the normal contractor insurance requirements.
  • Roll Call: 6-0-0 (D. Schuttig – absent)
  • Motion passed.

9/2018-19

  • RESOLVED: that the following Central Treasurer of Extra classroom Activity Accounts be appointed for the fiscal year July 1, 2018 – June 30, 2019.
    • Ann Phelps
  • Motion passed.

10/2018-19

  • RESOLVED: that Lorraine Schell be paid an additional $2893.00 to supervise the Annual School Board Election for the fiscal year July 1, 2018 – June 30, 2019 and an additional $1989.00 for each Special Election and/or Referendum for the 2018-2019 school year.
  • Motion passed.

11/2018-19

  • RESOLVED: that Key Bank NA, NY Cooperative Liquid Assets Securities System (NY CLASS) and J.P. Morgan Chase Bank be designated as the official depositories for the 2018-2019 school year.
  • Motion passed.

12/2018-19

  • RESOLVED: that Ann Phelps, Treasurer of the Board of Education, be appointed as official bank signatory for the 2018-19 school year.
  • Motion passed.

13/2018-19

  • RESOLVED: that Ann Phelps , Treasurer of the Board of Education, be authorized to pay the following when due:
    • Natural Gas and Electricity
    • Fuel Oil and Gasoline
    • Water and Sewer Rents
    • Postage
    • Cell Phones
    • Internet
    • Unemployment
    • Tax Overpayment
    • Retiree Health Reimbursement
  • And, be it further RESOLVED: that such expenditures be reported in the Treasurer’s Report to the Board of Education at its next regular meeting following the date of the expenditure.
  • Motion passed.

14/2018-19

  • RESOLVED: that Petty Cash accounts previously established be continued for the 2018-19 fiscal year as follows:
    • Dr. Vicma Ramos: $100
    • Kim Brumley: $100
    • Elizabeth Hanan: $100
    • AHS Principal: $100
    • Donna Decker: $25
    • John Penman: $25
    • Todd Giagni: $25
    • John Miller: $25
  • And, be it further RESOLVED: that these accounts be used and maintained in accordance with the regulation of the Commissioner of Education and the Local Finance Law.
  • Motion passed.

15/2018-19

  • RESOLVED: that the official newspaper of the Greater Amsterdam School District for the 2018-2019 school year for advertising purposes be The Amsterdam Recorder.
  • Motion passed.

16/2018-19

  • RESOLVED: that Dr. Vicma Ramos, Superintendent of Schools, be appointed educational official designated to receive court notification regarding a student’s sentence/adjudication in certain criminal and juvenile delinquency proceedings.
  • Motion passed.

17/2018-19

  • RESOLVED: that the Board of Education of the Greater Amsterdam School District designates the President and Vice-President as the Board designees authorized to approve IHO appointments in special education impartial hearings immediately upon selection and acceptance of the Board’s compensation policy pursuant to the Regulations of the Commissioner of the New York State Education Department Section 200.5(j)(3)(ii).
  • Motion passed.

18/2018-19

  • RESOLVED: that Kim Brumley be appointed Records Access Officer for the fiscal year July 1, 2018 – June 30, 2019.
  • Motion passed.

19/2018-19

  • RESOLVED: that Emily Lawyer, Darcy Passarelli, and Sarah Sweet be appointed as co-chairpersons of the Committee on Special Education and be it further resolved that Emily Lawyer be appointed as the chairperson of the Committee on Pre-School Special Education.
  • Motion passed.

20/2018-19

  • RESOLVED: that Michele Downing be appointed as Liaison for Homeless Children and Youth for the fiscal year July 1, 2018 – June 30, 2019.
  • Motion passed.

21/2018-19

  • RESOLVED: that Michele Downing be designated as Title IX/Section 504/ADA Compliance Officer for the fiscal year July 1, 2018 – June 30, 2019.
  • Motion passed.

22/2018-19

  • RESOLVED: that Stanley Posluszny be appointed Asbestos (LEA) Designee for the fiscal year July 1, 2018 – June 30, 2019.
  • Motion passed.

23/2018-19

  • RESOLVED: that Stanley Posluszny be appointed Chemical Hygiene Officer for the fiscal year July 1, 2018 – June 30, 2019.
  • Motion passed.

24/2018-19

  • RESOLVED: that Rob Szczepanik be designated as School Pesticide Representative for the fiscal year July 1, 2018 – June 30, 2019.
  • Motion passed.

25/2018-19

  • RESOLVED: that the Board of Education authorizes Kim Brumley, Business Manager as Deputy Treasurer, to certify payrolls for the fiscal year July 1, 2018 – June 30, 2019.
  • Motion passed.

26/2018-19

  • RESOLVED: that the Board of Education authorizes the Superintendent of Schools, Dr. Vicky Ramos, to approve staff attendance at conferences, conventions and workshops with expenses for the fiscal year July 1, 2018 – June 30, 2019.
  • Motion passed.

27/2018-19

  • RESOLVED: that the Board of Education authorizes Ann Phelps, Treasurer, and Kim Brumley, Deputy Treasurer, as designated signatures on checks for the fiscal Year July 1, 2018 – June 30, 2019.
  • Motion passed.

28/2018-19

  • RESOLVED: that the Board of Education authorizes the Superintendent of Schools, Dr. Vicky Ramos, to approve budget transfers up to the amount of $5,000 per transfer for the fiscal year July 1, 2018 – June 30, 2019.
  • Motion passed.

29/2018-19

  • RESOLVED: that the Board of Education authorizes the appointment of Ann Phelps as Tax Collector for the 2018-2019 school year.
  • Motion passed.

30/2018-19

  • RESOLVED: that the Board of Education authorizes Kim Brumley as Trustee and Ann Phelps as Alternate Trustees to the Fulmont Workers Compensation Trust and Fulmont Health Trust
  • And, be it further RESOLVED: that Kim Brumley and Ann Phelps be authorized to attend and vote on matters presented at the Fulmont Workers Compensation Trust and the Fulmont Health Trust meetings on behalf of the Enlarged City School District of the City of Amsterdam, New York.
  • Motion passed.

31/2018-19

  • RESOLVED: upon the recommendation of the Superintendent of Schools, Dr. Vicma Ramos, that Emily Lawyer be designated as Medicaid Compliance Officer for the 2018-2019 school year.
  • Motion passed.

32/2018-19

  • RESOLVED: that the Board of Education authorizes all persons and positions required by law or regulation to be bonded in the amount of $1 million: Public Officers Law, Section 11 and Commissioner’s Regulation 170.2 permit use of a Faithful Performance Blanket Bond in lieu of specific official undertakings.
  • Motion passed.

33/2018-19

  • RESOLVED: that Dr. Vicma Ramos, Superintendent of Schools be authorized to apply for funds under State and Federal grants for the 2018-2019 school year.
  • Motion passed.

34/2018-19

  • RESOLVED: that the Greater Amsterdam School District advise parents, students, employees and the general public that it offers employment and educational opportunities without regard to age, sex, race, color, national origin or handicapping condition.
  • Motion passed.

35/2018-19

  • RESOLVED: that the Board of Education approves the established mileage reimbursement rate for the 2018-2019 school year at the IRS published rate.
  • Motion passed.

36/2018-19

  • RESOLVED: that the Board of Education approve the following individuals as authorized users of cell phones issued by the Greater Amsterdam School District:
    • Superintendent of Schools
    • Superintendent of Buildings and Grounds
    • Coordinator of PE, Health & Interscholastic Sports
    • School Lunch Manager
    • Sr. Custodian
    • Skilled Maintenance (7)
  • Motion passed.

37/2018-19

  • Motion by Gavin Murdoch
  • RESOLVED: that for purpose of voting that resolutions 37, 39 through 42 and 44 be combined for one vote and that all be approved by this resolution.
  • Roll Call: 5-1-0 (C. Peninger – No; D. Schuttig – absent)
  • Motion passed.

38/2018-19

  • Motion by Curtis Peninger
  • RESOLVED: That the Greater Amsterdam School District be and hereby establishes the following as standard work days for elected and appointed officials and will report the following days worked to the New York State and Local Employees’ Retirement System based on the record of activities maintained and submitted by this official to the clerk of this body
    • School Attorney: William Mycek
      • Last four digits SSN: 4329
      • Registration Number: 34947630
      • Standard Work Day (Hours/Day): 6
      • Term Begins/Ends: 07/01/2018-06/30/2019
      • Days/Month (based on Record of Activities): 3.37
      • Not Submitted (Check only if official did not submit their Report of Activities): X
    • Roll Call: 6-0-0 (D. Schuttig – absent)
  • Motion passed.

39/2018-19

  • RESOLVED: that the regular meetings of the Board of Education, during the 2018-2019 school year, be held on the third Wednesday of each month at 6:00 PM until 9:30 PM in the Media Center of the Amsterdam High School, 140 Saratoga Ave., Amsterdam, NY.
  • Motion passed.

40/2018-19

  • RESOLVED: that the Board of Education adopt the proposed 2018-2019 Board/Budget Meeting Calendar with meetings starting at 6:00 p.m. at the Media Center of the Amsterdam High School, 140 Saratoga Ave., Amsterdam, NY.
    • July 18: Regular Meeting
    • August 15: Regular Meeting
    • September 19: Regular Meeting
    • October 17: Regular Meeting
    • November 21: Regular Meeting
    • December 19: Regular Meeting
    • January 16: Budget/Regular Meeting
    • February 20: Budget/Regular Meeting
    • March 20: Budget/Regular Meeting – Propose/Discuss Budget Propositions – Approve Election Resolutions
    • April 17: Budget/Regular Meeting – Adopt Tentative Budget/Propositions
    • Tuesday, May 14: Public Hearing/Meeting
    • Tuesday, May 21: Election/Budget Vote
    • May 22: Regular Meeting to Canvass Vote
    • June 19: Regular Meeting
    • Pubic hearing must be at least 7 days but no more than 14 days before Budget Vote (May 7 to May 14, 2019)
    • First notice of budget hearing/vote – Published four times within seven weeks of 45 days before vote (April 6, April 23, May 1, May 16, 2019)
  • Motion passed.

41/2018-19

  • Whereas: the extension of the contract with The Abbey Group is permitted by Section 305 subdivision 14 of Education Law and Section 114.2 of the Regulations of the Commissioner of Education and Section 210.6 Part 7 of the Consolidated Federal Regulations for a one year period at the consumer price index for urban (CPI-U) in the New York – Northern New Jersey area for the 12 months immediately preceding the month in which the contract ends and
  • Whereas: the consumer price index for urban (CPI-U) in the New York – Northern New Jersey area for the 12 months immediately preceding the month in which the contract ends with The Abbey Group is 2.2% therefore be it;
  • RESOLVED: that the Board of Education authorizes and approves the President of the Board of Education to execute the extension of the School Food Service contract with The Abbey Group for the 2018 – 2019 school year at the consumer price index for urban (CPI-U) in the New York – Northern New Jersey area of 2.2%.
  • Motion passed.

42/2018-19

  • RESOLVED: that the Board of Education authorizes and approves the following 2018-2019 Special Aid fund budget for Section 4408 July/August Summer Programs.
    • Revenue
      • F 3289.1801 4408 – Tuition – $175,000.00
      • F 3289.1802 4408 – Transportation – $56,000.00
      • F 5031.1801 4408 –  GF interfund Transfer – $204,265.00
        • TOTAL $435,265.00
    • Appropriations
      • F 2253.150-03-1801 – Instructional & admin salaries – $93,000.00
      • F 2253.160-03-1801 – Non-instructional salaries – $45,000.00
      • F 2253.400-03-1801 – contractual expenses – $1,500.00
      • F 2253.472-03-1801 – Private tuition – $44,000.00
      • F 2253.490-03-1801- BOCES tuition – $145,000.00
      • F 2253.810-03-1801 – ERS – $ 7,000.00
      • F 2253.820-03-1801 – TRS – $10,000.00
      • F 2253.830-03-1801 – Social Security – $11,000.00
      • F 5511.160-06-1802 Sec.4408 – Salaries Bus Drivers – $6,000.00
      • F 5511.400-06-1802 Sec.4408 – Contract Transportation – $70,000.00
      • F 5511.810-06-1802 Sec.4408 – ERS – $2,000.00
      • F 5511.830-06-1802 Sec.4408 – Social Security – $765.00
        • TOTAL $435,265.00
  • Motion passed.

43/2018-19

  • RESOLVED: that the Board of Education is authorized to sign a retainer agreement with Girvin & Ferlazzo, PC, for the 2018-2019 school year as set forth in the agreement between the parties.
  • Tabled.

43a/2018-19

  • Motion By Jackie Marciniak
  • RESOLVED: that resolution 43/2018-19 be tabled until the regular Board of Education meeting on July 18, 2018.
  • Roll Call: 6-0-0 (D. Schuttig – absent)
  • Motion passed.

44/2018-19

  • RESOLVED: that the Board of Education approves the 2018 – 2019 Table of Organization (copy attached).
  • Motion passed.