July 1, 2019 Organizational Meeting Minutes

July 1, 2019 | Lynch Literacy Academy Cafeteria | Organizational Meeting

Board Members 

  • Mr. John Bottisti
  • Dr. Nellie Bush
  • Ms. JoMarie DiTata
  • Mrs. Deana Mancini 
  • Rev. Kent McHeard
  • Mr. Gavin Murdoch (absent)
  • Mr. Curtis Peninger

Administration/Officials 

  • Dr. Raymond Colucciello, Interim Superintendent
  • Dr. Michele Downing, Asst. Superintendent
  • Mrs. Sandra Polikowski,  Dir. of Testing & Academic
  • Mrs. Emily Lawyer, Dir. Sp. Ed. & Student Support Services (absent)
  • Mrs. Kim Brumley, Business Manager
  • Mr. William H. Mycek, School Attorney

Karen Belli, Clerk Pro Tem, opened the meeting at 6:00 pm.

Public – 3 Other – Recorder

Public Comment None

The meeting adjourned at 7:30 pm and entered into executive session.  Executive session adjourned at 8:18 pm and reentered regular session. On the motion of Rev. McHeard the meeting adjourned at 8:19 pm.

ROLL CALL: 6-0-0 (Mr. Murdoch – absent)

1a/2019-20 Motion by: Mrs. Mancini

RESOLVED:   that Dr. Nellie A. Bush be nominated as President of the Board of Education for the 2019-2020 school year.

1b/2019-20 Motion by Rev. McHeard

RESOLVED:   that nominations for President be closed.

1c/2019-20 Motion by JoMarie DiTata

RESOLVED:   that Dr. Nellie A. Bush be elected President of the Board of Education for the 2019-20 school year.

Roll Call: 6-0-0 (Mr. Murdoch – Absent)

Motion passed     

2a/2019-20 Motion by: Mrs. Mancini

RESOLVED:   that Curtis Peninger be nominated as Vice-President of the Board of Education for the 2019-2020 school year.

2b/2019-20 Motion by JoMarie DiTata

RESOLVED: that nominations for Vice-President be closed.

2c/2019-20 Motion by JoMarie DiTata

RESOLVED:   that Curtis Peninger be elected Vice-President of the Board of Education for the 2019-2020 school year.

Roll Call: 6-0-0 (Mr. Murdoch – Absent)

Motion passed  

3/2019-20 Motion by Rev. McHeard

RESOLVED:   that for voting purposes Resolutions 4 through 36 be combined for one vote and that all be approved by this resolution.

Roll Call: 6-0-0 (Mr. Murdoch – Absent)

Motion passed      

4/2019-20   

RESOLVED:  that Lorraine Schell be appointed Clerk of the Board of Education for the 2019-20 school year at an annual salary of $3,548.00

Motion passed   

5/2019-20   

RESOLVED:  that William Mycek   be appointed Attorney, part-time for the Board of Education of the Enlarged City School District of the City of Amsterdam, New York, for one year, his annual salary starting July 1, 2019 to be $31,570.00 plus $500 stipend.  

Motion passed    

6/2019-20 

RESOLVED:  that Ann Phelps be appointed Treasurer for the Board of Education of the Enlarged City School District of the City of Amsterdam, NY, from July 1, 2019 – June 30, 2020.

Motion passed  

7/2019-20    

RESOLVED:  that Kim Brumley be appointed Deputy Treasurer for the Board of Education of the Enlarged City School District of the City of Amsterdam, New York, from July 1, 2019 – July 5, 2019.
and be it further
RESOLVED: that Colleen DiCaprio be appointed Deputy Treasurer for the Board of Education of the Enlarged City School District of the City of Amsterdam, New York, from July 6, 2019 – June 30, 2020.

Motion passed    

8/2019-20    

RESOLVED:  that Michael Mancini be appointed the part-time District Internal Claims Auditor for the fiscal year July 1, 2019 – June 30, 2020, at a stipend of $3,472.34, pending attorney approval. 
and, be it further
RESOLVED:  that the contractor be exempt from the normal contractor insurance requirements.

Roll Call:
Motion passed   

9/2019-20    

RESOLVED:  that the following Central Treasurer of Extra classroom Activity Accounts be appointed for the fiscal year July 1, 2019 – June 30, 2020.

Ann Phelps

Motion passed    

10/2019-20    

RESOLVED:  that Lorraine Schell  be paid an additional $2965.00 to supervise the Annual SchoolBoard Election for the fiscal year July 1, 2019 – June 30, 2020 and an additional $2,029.00 for each Special Election and/or Referendum for the 2019-2020 school year.

Motion passed   

11/2019-20    

RESOLVED:  that Key Bank NA, NY Cooperative Liquid Assets Securities System (NY CLASS) and J.P. Morgan Chase Bank be designated as the official depositories for the 2019-2020 school year. 

Motion passed   

12/2019-20    

RESOLVED:  that Ann Phelps, Treasurer of the Board of Education, be appointed as official bank signatory for the 2019-20 school year.

Motion passed    

13/2019-20   

RESOLVED:  that  Ann Phelps, Treasurer of the Board of Education, be authorized to pay 

The following when due:

  1. Natural Gas and Electricity 6.  Internet
  2. Fuel Oil and Gasoline 7.  Unemployment
  3. Water and Sewer Rents 8.  Tax Overpayment
  4. Postage 9.  Retiree Health Reimbursement 
  5. Cell Phones

and, be it further

RESOLVED:  that such expenditures be reported in the Treasurer’s Report to the Board of Education at its next regular meeting following the date of the expenditure.

Motion passed    

14/2019-20    

RESOLVED:  that Petty Cash accounts previously established be continued for the 2019-2020 fiscal year as follows:

Dr. Raymond Colucciello $100.00
Donna Decker $25.00
Colleen DiCaprio $100.00
John Penman $25.00
Elizabeth Hanan $100.00            
Eric Romano
$25.00
Tyrone O’Meally $100.00
John Miller $25.00

and, be it further

RESOLVED:  that these accounts be used and maintained in accordance with the regulation of the Commissioner of Education and the Local Finance Law.

Motion passed    

15/2019-20  

RESOLVED:  that the official newspaper of the Greater Amsterdam School District for the 2019-2020 school year for advertising purposes be The Amsterdam Recorder.

Motion passed     

16/2019-20    

RESOLVED:  that Dr. Raymond Colucciello, Interim Superintendent of Schools, be appointed educational Official designated to receive court notification regarding a student’s sentence/adjudication  in certain criminal and juvenile delinquency proceedings.

Motion passed  

17/2019-20    

RESOLVED:  that the Board of Education of the Greater Amsterdam School District designates the President and Vice-President as the Board designees authorized to approve IHO  appointments in special education impartial hearings immediately upon selection and  acceptance of the Board’s compensation policy pursuant to the Regulations of the Commissioner of the New York State Education Department Section 200.5(j)(3)(ii).

Motion passed   

18/2019-20    

RESOLVED:  that Kim Brumley be appointed Records Access Officer from July 1, 2019 – July 5, 2019.

and be it further

RESOLVED: that Colleen DiCaprio be appointed Records Access Officer from July 6, 2019 – June 30, 2020.

Motion passed   

19/2019-20    

RESOLVED:  that Emily Lawyer, be appointed as co-chairpersons of the Committee on Special Education and be it further resolved that Emily Lawyer be appointed as the chairperson of the Committee on Pre-School Special Education.

Motion passed 

20/2019-20    

RESOLVED:  that Nancy Rad be appointed as Liaison for Homeless Children and Youth for the fiscal year July 1, 2019 – June 30, 2020.

Motion passed   

21/2019-20    

RESOLVED:  that Stephen Nolan be designated as Title IX/Section 504/ADA Compliance 

Officer for the fiscal year July 1, 2019 – June 30, 2020.

Motion passed     

22/2019-20    

RESOLVED:  that Stanley Posluszny be appointed Asbestos (LEA) Designee for the fiscal year 

July 1, 2019 – June 30, 2020.

Motion passed   

23/2019-20    

RESOLVED:  that Stanley Posluszny be appointed Chemical Hygiene Officer for the fiscal year

July 1, 2019 – June 30, 2020.

Motion passed 

24/2019-20    

RESOLVED:  that Rob Szczepanik be designated as School Pesticide Representative for the fiscal   year July 1, 2019 – June 30, 2020.

Motion passed   

25/2019-20    

RESOLVED:  that the Board of Education authorizes Kim Brumley, Business Manager as Deputy Treasurer, to certify payrolls for the fiscal year July 1, 2019 – July 5, 2019.

and be it further

RESOLVED: that the Board of Education authorizes Colleen DiCaprio, Business Manager as Deputy

Treasurer, to certify payrolls for the fiscal year July 6, 2019 – June 30, 2020.

Motion passed   

26/2019-20    

RESOLVED:  that the Board of Education authorizes the Interim Superintendent of Schools, Dr. Raymond

Colucciello, to approve staff attendance at conferences, conventions and workshops with expenses for the fiscal year July 1, 2019 – June 30, 2020.

Motion passed   

27/2019-20    

RESOLVED:  that the Board of Education authorizes Ann Phelps, Treasurer, and Kim Brumley, Deputy Treasurer, as designated signatures on checks for the fiscal Year July 1, 2019 – July 5, 2019
and be it further
RESOLVED: that the Board of Education authorizes Ann Phelps, Treasurer, and  Colleen DiCaprio, Deputy Treasurer, as designated signatures on checks for the fiscal Year July 6, 2019 – June 30, 2020

Motion passed    

28/2019-20    

RESOLVED:  that the Board of Education authorizes the Interim Superintendent of Schools, Dr. Raymond Colucciello, to approve budget transfers up to the amount of $5,000 per transfer for the fiscal year July 1, 2019 – June 30, 2020.

Motion passed    

29/2019-20   

RESOLVED: that the Board of Education authorizes the appointment of Ann Phelps as Tax Collector for the 2019-2020 school year.

Motion passed

30/2019-20   

RESOLVED:  that the Board of Education authorizes Kim Brumley  as Trustee and Ann Phelps  as Alternate Trustees to the Fulmont Workers Compensation Trust and Fulmont Health Trust from  July 1, 2019 – July 5, 2019.
and, be it further
RESOLVED:  that the Board of Education authorizes Colleen DiCaprio  as Trustee and Ann Phelps  as Alternate Trustees to the Fulmont Workers Compensation Trust and Fulmont Health Trust from July 6, 2019 – June 30, 2020
and, be it further
RESOLVED: that Kim Brumley and Ann Phelps be authorized to attend and vote on matters presented at the Fulmont Workers Compensation Trust and the Fulmont  Health Trust meetings on behalf of the Enlarged City School District of the City of Amsterdam, New York from July 1, 2019 – July 5, 2019
and, be it further
RESOLVED:  that Colleen DiCaprio and Ann Phelps be authorized to attend and vote on matters presented at the Fulmont Workers Compensation Trust and the Fulmont Health Trust meetings on behalf of the Enlarged City School District of the City of Amsterdam, New York from July 6, 2019 – June 30, 2020.

Motion passed    

31/2019-20    

RESOLVED: upon the recommendation of the Interim Superintendent of Schools, Dr. Raymond Colucciello, that Emily Lawyer be designated as Medicaid Compliance Officer for the 2019 – 2020 school year. 
Motion passed    

32/2019-20   

RESOLVED:  that the Board of Education authorizes all persons and positions required by law or  regulation to be bonded in the amount of $1 million:  Public Officers Law, Section 11 and  Commissioner’s Regulation 170.2 permit use of a Faithful Performance Blanket Bond in lieu of specific official undertakings.

Motion passed     

33/2019-20   

RESOLVED: that Dr. Raymond Colucciello, Interim Superintendent of Schools be authorized to apply for funds under  State and Federal grants for the 2019-2020 school year.

Motion passed    

34/2019-20 

RESOLVED:  that the Greater Amsterdam School District advise parents, students, employees and the  general public that it offers employment and educational opportunities without regard to age, sex, race, color, national origin or handicapping condition.

Motion passed    

35/2019-20

RESOLVED:  that the Board of Education approves the established mileage reimbursement rate for the  2019-2020 school year at the IRS published rate.

Motion passed   

36/2019-20   

RESOLVED:  that the Board of Education approve the following individuals as authorized users of cell   phones issued by the Greater Amsterdam School District:

Superintendent of Schools
Superintendent of Buildings and Grounds
Coordinator of PE, Health & Interscholastic Sports
School Lunch Manager
Sr. Custodian & Skilled Maintenance (5)

Motion passed    

37/2019-20 

RESOLVED:  that for purpose of voting that resolutions 38 through 47 be combined for one vote and that all be approved by this resolution. 

Roll Call: 6-0-0 (Mr. Murdoch – Absent)
Motion passed    X   Motion defeated

38/2019-20   

RESOLVED: That the Greater Amsterdam School District be and hereby establishes the following as standard work days for elected and appointed officials and will report the following days worked to the New York State and Local Employees’ Retirement System based on the record of activities maintained and submitted by this official to the clerk of this body.

Appointed Official

 

Title

Name

Social Security Number (last 4 digits)

Registration 

Number

Standard Work Day

(Hrs/day)

Term Begins/Ends

Days/Month

(based on Record of Activities)

Not Submitted (Check only if official did not submit their Report of Activities)

School Atty.

William Mycek

4329

34947630

6

07/01/19 – 06/30/20

3.37

X

Motion passed     

39/2019-20   

RESOLVED:  that the regular meetings of the Board of Education, during the 2019-2020 school year, be held on the third Wednesday of each month at 6:00 PM until 9:30 PM in the Media Center of the Amsterdam High School, 140 Saratoga Ave., Amsterdam, NY, except as indicated on calendar


Motion passed     

40/2019-20   

RESOLVED: that the Board of Education adopt the proposed 2019-2020 Board/Budget Meeting Calendar with meetings starting at 6:00PM at the Media Center of the Amsterdam High School, 140 Saratoga Ave., Amsterdam, NY.  

 

July 17

Regular Meeting

August 21

Regular Meeting

September 18 

Regular Meeting

October 16

Regular Meeting

November 20

Regular Meeting

December 18

Regular Meeting

January 15

Budget/Regular Meeting

February 26

Budget/Regular Meeting

March 18

Budget/Regular Meeting

April 8

Budget/Regular Meeting

Tues,  May 5

PUBLIC HEARING/MEETING

Tues, May 19 

ELECTION/BUDGET VOTE

May 20

Regular Meeting to Canvass Vote

June 17

Regular Meeting

 

Public hearing must be at least 7 days but no more than 14 days before Budget Vote (May 5 – May 12, 2020)

1st Notice of budget hearing /vote – published 4 times within 7 weeks or 45 days before vote (April 3, April 30, May 4, May 13, 2020)

Petitions Due 20 days before vote – April 29, 2020

41/2019-20   

RESOLVED: that the Board of Education is authorized to sign a retainer agreement with Girvin & Ferlazzo, PC, for the 2019 – 2020 school year as set forth in the agreement between the parties.

Motion passed    

42/2019-20

RESOLVED: that the Board of Education sign the consulting agreement with Dr. Michele Downing for consulting services effective on or about July 8, 2019 through June 30, 2020

and be it further

RESOLVED:  that the contractor be exempt from the normal contractor insurance requirements.

Motion passed  

43/2019-20

RESOLVED: that upon the recommendation of the Interim Superintendent of Schools, Dr. Raymond Colucciello, the Board of Education approves the resignations of the following personnel:

Employee Title Building Effective Date: (end of day)
Darcy Passarelli CSE Chairperson District July 19, 2019

Motion passed    

44/2019-20

RESOLVED: that upon the recommendation of the Interim Superintendent of Schools, Dr. Raymond Colucciello, the Board of Education appoints Aurora Cookhouse to a four (4) year probationary appointment as a Media Specialist in the Media Specialist tenure area, commencing September 1, 2019 and ending August 31, 2023, contingent upon achievement of effective or highly effective APPR ratings necessary to receive tenure throughout her probationary period, consistent with the requirements of Education law Sections 2509, 3012-c and/or 3012-d.  Ms. Cookhouse holds Initial Certification in Library Media Specialist. It is further recommended that Ms. Cookhouse’s salary will be based on M4 Step 1 of the 2019-2020 Teacher Salary Schedule. This position is funded through the General Fund. (Ms. Cookhouse will be replacing the vacancy created by Theresa Brown at Tecler.)

Motion passed   

45/2019-20

RESOLVED: that upon the recommendation of the Interim Superintendent of Schools, Dr. Raymond Colucciello, the Board of Education approves the following staff member, contingent on student enrollment, for the Summer Elementary School Enrichment Program. This program is funded through School Improvement Grant (SIG) and Title I.  Traci Hendricks – Aide

Motion passed   

46/2019-20

RESOLVED: that upon the recommendation of the Interim Superintendent of Schools, Dr. Raymond Colucciello, the Board of Education approve the following staff members for the Special Education Extended School Year Program.  This program is funded through Section 4408 Summer School Special Aid Fund. (Employment is based on enrollment.)

Amanda Soto – Aide
Maria Aquino – Aide
Marilyn Rivera – Substitute Aide

Motion passed    

47/2019-20

RESOLVED: that the Board of Education enter into executive session to discuss the work history of particular person(s).

Motion passed